Reserved Seating: How to Create a Seating Chart Using a Reference Chart Image?

The reference chart feature helps you to draw on top of an existing floor plan image and is always the most effective and fastest way to draw a precise seating chart. Effortlessly upload one by dragging an image to the Reference Chart property, create an aesthetically pleasing seating chart, and earn yourself a degree of master of sections! 

Before you start:-

You can skip manually creating seats, use the Auto Seat Scanner, which automatically detects and numbers all seats based on the seating chart. For more details, click here

Let's begin!

i) Click on "Seating" from the list of options displayed at the top, followed by "Seating Chart."

Note:- In case, you have exited the setup, click here to get to the options displayed in the following image.

ii) Next, click on the "Reference Chart" option available on the right-hand side, then pick the file from your computer's directory. 

Note:- The image should be in PDF, GIF, or JPEG format and shouldn't exceed 15 MB. 

iii) After uploading the Seating Chart image, proceed by clicking "Next" on the Reference Chart Calibration screen. 

iv) On the next screen, you'll be asked to enter a zoom percentage, This percentage indicates how much the reference chart should be enlarged or reduced to match the scale of the actual seating plan. You can set it up to 600%. Customize it to your liking and then click "Next."

v) Next, place a minimum of 04 seats on top of the background seats by clicking on them, to increase the size of the seats feel free to use the "Seat Size" tool, click and drag to reposition seats, and right-click to remove them, to move to the next screen, click "Next." 

Note:- Adjust the seat size until the edges of the placed seats and the background seats overlap.  

vi) The following screen, will display the seat size automatically adjusted and also allow you to resize if you fail to do so on the previous page. Clicking 'Next' will then advance you to the next step.  

vii) Now, the system will ask you to adjust the row spacing. You can do this by dragging the highlighted row to align it with the next parallel row. Afterward, click 'Next' followed by "Done" to finish the setup. 

vii) The reference chart is now calibrated, use the "Section Tool (Look for "S")" from the options on the left, choose the second option for establishing Rectangular Sections, the first is preferred for free-hand drawing of other shapes.

viii) After drawing the section, double-click on it to begin the Reference Chart Calibration. 

Note:- After drawing over the section, select the Mouse Pointer tool at the top right (the first option in the list) to prevent additional drawing.

ix) Next, to draw seats, select the "Row Tool," look for the three dots (...), and choose your preferred method for seat placement. 

You have three options to choose from:

• The first option allows you to add seats in a straight line.
• The second option lets you set up seats/rows in an arc.
• The third option allows you to create an entire row (begin with the first row and drag the cursor down to auto-add more rows). 

Upon selecting your preferred option, click on the section where you want to start, and then drag the cursor to add the desired number of seats. Repeat the same process to add additional rows if needed.

Note:- For Seat placement using a reference chart, it is recommended to select the first option. 

Note:- To remove seats, simply hover your mouse over them, select the seats by highlighting them, and then hit the 'Delete' button on your keyboard. To Adjust the Row placement, click on the row, drag and drop as per your preference. 

x) To assign the Pricing Category, highlight the rows and you'll find an option on the right-hand side. You can price each row of a section differently or the same. 

xi) In addition, to assign labels to rows and seats, access their respective dropdown menus and choose your preferred labeling method.

Note:- Once you are satisfied with the setup, click on "Exit Section" at the top left of the Section Mode, and to record the changes, click on "Save & Proceed" at the top right.